Operations Assistant – Administrative & Coordination Support

About the role

The Operations Assistant provides essential administrative and coordination support to the Operations team. You will ensure accurate record‑keeping, process ERP transactions, and manage logistics such as transportation and catering for staff and visitors.

Key responsibilities

• Provide day‑to‑day administrative assistance to the Operations team.
• Coordinate transportation, catering, and meal arrangements for personnel, contractors, and guests.
• Support customs documentation, monitor approvals, and maintain operational trackers and databases.
• Process Goods Receipts and invoices in Great Plains (GP), SAP or other ERP systems, ensuring all supporting documents are filed.
• Maintain inventory, safety stock, and material reconciliation in the warehouse.
• Scan, archive, and manage Permit to Work (PTW) and other operational documents.
• Enter vehicle maintenance data and update KPI files and operational reports.
• Identify missing information, inconsistencies, or anomalies in operational data and follow up for correction.

Required profile

• Detail‑oriented with strong analytical abilities.
• Capable of handling multiple administrative tasks simultaneously.
• Proactive in identifying and resolving data gaps or documentation issues.
• Good organizational skills and ability to work independently.

Required skills

• Experience with ERP systems such as Great Plains (GP) or SAP.
• Proficiency in Microsoft Excel and other Office tools.
• Document management and scanning proficiency.
• Inventory and material tracking knowledge.
• Basic financial administration (invoice processing, goods receipt).