Operations Assistant

About the role

Sol Suriname NV is looking for an Operations Assistant to provide administrative and coordination support to the Operations team. The role covers document control, records management, data administration, logistics coordination and reporting, and sits under the Operations Manager.

Key responsibilities

• Support the Operations team administratively and coordinate transportation and catering for personnel, contractors, visitors and guests
• Support customs documentation and follow up on document approvals and signatures, including invoices
• Process Goods Receipts in Great Plains (GP), SAP or other ERP systems, and help with invoice processing
• Maintain inventory, provided materials and safety stock in the small warehouse, and scan and archive hard copies
• Scan, record and file Permit to Work (PTW) documentation, and maintain operational checklists, trackers, databases and KPI files
• File fuel delivery documents, client documentation and driver reports (fatigue sheet, SDC, RTW inspection sheet)
• Assist with HSEQ documentation, hazard identification, audits, inspections, incident investigations and compliance reviews
• Review operational data and reports for errors and trends, and suggest improvements to documentation and reporting processes

Required profile

• Diploma or certificate in Business Administration, Office Administration or a related field
• At least 2 years of experience in an administrative, document control, records management or operations support role
• Experience with operational data, reports and document management systems is an asset; SAP, GP or other ERP experience is preferred
• A valid driver's licence is an asset
• Ability to work with limited supervision, manage several priorities and keep confidential information secure

Required skills

• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook and PowerPoint
• Strong data entry, document control and filing skills, both electronic and physical
• Ability to maintain trackers, databases and KPI reports

Applicants apply through the online Sol job application form on the company website, with certified copies of certificates requested for shortlisted candidates.