Administrative Assistant – Exploration Department

About the role

We are looking for a motivated and organized Administrative Assistant to support the Exploration Department, primarily Mine Exploration, at Rosebel Gold Mines. The role involves providing efficient administrative support, maintaining accurate records, and coordinating departmental activities.

Key responsibilities

• Provide comprehensive administrative support to the Exploration Department, including document management, correspondence, requisitions, purchasing, and general coordination.
• Manage administrative and financial processes such as RFQs, purchase requisitions, Blanket Purchase Agreements, invoice processing in compliance with SOX, and follow‑up on payments.
• Maintain daily timekeeping, leave requests, contractor man‑hours, employee and contractor requisitions, and weekly personnel in/outbound records in collaboration with Geologists and the Coreshack Supervisor.
• Coordinate employee travel and accommodation, respond to inquiries, manage communications, and deliver professional customer support to internal and external stakeholders.
• Act as the primary point of contact for the Senior Geologist or designated representative, handling correspondence, calls, meetings, visitors, and competing priorities.

Required profile

• High‑school diploma (VWO, IMEAO, HAVO) or higher, preferably with post‑secondary education or courses in Business Administration, Management, or a related field.
• 1–2 years of relevant administrative experience, preferably in a corporate, mining, or professional business environment.
• Strong knowledge of administrative processes, ERP systems, and Microsoft Office (Word, Excel, PowerPoint); Oracle knowledge is an advantage.
• Excellent organizational, communication, and interpersonal skills with the ability to manage multiple priorities.
• Fluency in Dutch and English, both spoken and written.
• Willingness to work in Brokopondo on a rotational schedule of 5 days work followed by 2 days off.
• Ability to maintain a professional, courteous manner when interacting with internal and external stakeholders.

Required skills

• ERP systems
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Oracle (advantage)

What we offer

• Competitive compensation
• Growth opportunities
• A culture of respect and integrity